Delegate, Focus, and GROW Your Business

How To Keep Track Of Your To Do List For Your VA

Dawa's Designed To-do list
One of the challenging aspects of having a virtual assistant is keeping track of all the tasks you have them do on a: monthly, daily, weekly, and occasional basis. One great way to keep track of these is to use a project management system or have an online to-do list. Only question is what is the best way for you to keep track of your tasks?

There are many different methods and software that enable you to keep track of these tasks and To Do Lists, but it may take a while to figure out which is the best fit for you. Things you may want to consider when choosing a system or method are: ease of use, accessibility, and depth of detail.

For ease of use, consider the following: do you want a program that is simple and easy to understand, or a program that takes some time to learn? Most likely, you will want a program that will be easy for both you and your VA to update as well as navigate. There are many programs that are straight through and easy. Examples of these would be:

Depending on your type of business, you may want a task management system that can be used while you are on the go and can be updated without having to log in to the system on your main computer. This type of system would be great if you travel frequently or find yourself constantly on the go.

When deciding on a program based on the depth of detail, you may want to consider if you want to keep of track of tasks as a one off basis or keep track of a project on a whole. For example, if you were looking to keep track of a task that involves setting up a new website, you could have each individual step as its own task and just have your VA mark each step off as they are completed. The dis-advantage of this would be that you wouldn’t be able to see how the whole project is coming along. However, if you were to set these tasks up as a ‘Project’ in a highly detailed task management system; you would be able to keep an eye on how project as a whole is coming along. Examples of programs that allow you to break down these tasks by level of detail are Intervals and Copper.

It may take a while for your to find the perfect program that works for you and your VA, but when you do you will find that it truly gives you an ease of mind and an increase in productivity.

photo credit: juhansonin

Posted on May 16th, 2011 by Aimee Sadler, Virtual Assistant

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