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Getting the Most Out of Your VA – How to Effectively Communicate Your Needs

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In order to get the most from your experience with working with a virtual assistant, it is important that you know the best ways to effectively communicate your needs with them.

One way to achieve this is to lay out exactly what you want done. Never assume that your virtual assistant knows exactly what you mean, especially if this is a task that you haven’t had them perform before. While it may take some time for you beforehand, breakdown the task you need done step by step by making a list or mind map of the task. You may find this extremely helpful, especially if this will be for an ongoing task. Not only will it give your virtual assistant a reference to complete the task step by step, but should you ever need a backup virtual assistant the task will already be laid out for them helping to ensure that no mistakes will be made and no step will be missed.

Another way to effectively communicate with your virtual assistant is to set up a method for regular communication. The frequency of communication will vary depending on how well you and your virtual assistant work together. Consider whether you would want to receive updates by task, daily, or weekly.

In addition to having a system set up for receiving update by tasks, it may prove helpful for you to have a weekly meeting with your virtual assistant. During this routine meeting, you can communicate any changes you think need to be made, brainstorm new ways to achieve tasks, as well as solve any problems which may have come up in recent tasks.

Probably the best way to effectively communicate with your virtual assistant would be to stick with one method of doing things. Frequently changing things around is sure to cause confusion both for you and your virtual assistant. While it is perfectly fine to try different methods for doing things, don’t jump around from method to method each week. Give both yourself and your virtual assistant time to truly test out a method to see if it will work for you.

photo credit: Amy Loves Yah

Posted on August 2nd, 2011 by Aimee Sadler, Virtual Assistant

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