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Evernote vs. Dropbox vs. Google Drive – What Do You Use?

Cloud services are becoming increasingly popular for businesses to store and share data files. No longer do emails and memory need to be bogged down with excess documents that can be easily uploaded and stored in the safe environment of a cloud service. While Evernote, Dropbox and Google Drive have similar qualities and are great services, each one has its niche. Whether you choose one or want to integrate all three, you will get the most out of them if you are using them as they were intended.

Evernote

Evernote is a great organization tool for storing documents, photos and audio files. The selling point of Evernote is that it can store anything you want to remember or retrieve later.

  • Pros. Evernote is a great tool for organizing. You can attach files to your notes, save web pages and use notebooks and tags to keep everything in an easy to find format. It also has a great search tool.
  • Cons. While Evernote is great for organizing, it is not designed for large documents. There are restrictions to the amount you can store so it is best for organizing many small documents.

Dropbox

Dropbox is basically your huge folder in the sky. The main purpose of Dropbox is to store and share large documents that would otherwise clutter up your computer or email.

  • Pros. Dropbox is quintessential place for putting large files. Video, music and high-resolution image files are all perfect for Dropbox. You can also invite others to access these files by sharing a Dropbox folder, as well as have them share files with you.
  • Cons. Dropbox is not necessarily the most organized system. It is not meant to organize as efficiently and easily as Evernote, although you can manually create your own system.

Google Drive

Many work projects can be done faster and more efficiently using Google Drive. It can store and share documents like Dropbox but also has a collaboration feature. The idea is that several people can work in real-time together on a project, making changes and share insights.

  • Pros. Google Drive eliminates the need for back and forth emails and uploads while working on a project with other people. Files such as PowerPoint presentations, spreadsheets and other documents can be stored and edited by users in this cloud service with notations. It is also less expensive for those with larger storage needs.
  • Cons. The main cons of Google Drive will be for those used to many of the Dropbox features. You cannot retrieve deleted or revised files in the same way as Dropbox and many prefer the desktop application of Dropbox to Google Drive.

When it comes to cloud services, it is not necessarily about choosing one service, but about using each service for what it is intended for. Many businesses will use two or more cloud services together, utilizing the pros of each one. To learn more about how you can incorporate these tools into your business, consult your Virtual Assistant on what would work best for your needs.

photo credit: theaucitron

Posted on May 2nd, 2013 by Rachel Braam, Office Manager

5 Comments »

Justin Germino says:

Google Drive is very convenient if you are using Google services, I like dropbox for moving files between iPad and PC, but Microsoft Skydrive shouldn’t be ignored either and is easy to use.
Justin Germino´s last blog post ..Don’t Starve – Can You Survive?My Profile

Posted: May 2, 2013 @ 5:11 pm
pam williams says:

Evernote gets my vote!

Posted: May 3, 2013 @ 2:42 pm
Jacob says:

I’ve been using Copy for few months and I have to admit, it’s better than Dropbox and Google Drive

They give you 15GB of free space – 20GB if you sign up via this link: https://copy.com/home?signup=1&r=TFhA0U- with a further 2GB for linking to your twitter account.

Basically you start with 22GB and have the ability to earn a further 5GB of free space per referral.

The interface is clean, the program is very fast, supports Wifi Sync and AES256 security, and there’s a client for every platform (Mac, Windows, Linux, iOS and Android).

Posted: October 2, 2013 @ 5:45 am
Dropbox vs Dropbox vs Google Drive | Digital Classroom 3.0 says:

[…] Dropbox vs Dropbox vs Google Drive […]

Posted: May 25, 2014 @ 3:37 pm
Debbie Ward says:

I find Evernote is truly indispensable. I love being able to cruise my feeds and drop relevant info into notebooks. Then I go back and look up information as I need it. It’s like my own personal encyclopedia (remember those?). But I also use Google drive to save large documents that I need to access from various devices, and it works well too. Just ran out of storage pretty quickly.

Posted: June 23, 2014 @ 12:11 pm


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