Delegate, Focus, and GROW Your Business

Unusual Virtual Assistant Task? Challenge Accepted!!

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As a Virtual Assistant there is rarely a day that doesn’t bring a new challenge, or a new opportunity to reinforce to clients that they made the right decision to bring a Virtual Assistant to their team.

As a gal who would rather shave her head and dance the hokey pokey in front of a live audience, rather than having a monotonous-do-the-same-thing-over-and-over-each-day-at-work kind of job, challenges and new tasks are happily accepted.

In fact, that’s a big part of introducing myself to a new client.  Basically, if physical presence isn’t mandatory, odds are I can handle it.  With the resources available to streamline communication, research, website design and management, commerce and even scheduling—- physical presence becomes an obsolete requirement and the doors are wide open to “assist”.

Many of the clients at Contemporary Virtual Assistants are entrepreneurs doing whatever it takes to build and grow their businesses.  Of course that would be something a virtual assistant could help with, but what about the “other” things that might get neglected or overlooked as attention is focused on the business?

  • Managing and acknowledging special dates (friends/family birthdays, graduations, weddings etc.)
  • Auto Maintenance
  • Bill Paying
  • Recreation and Fun
  • Utilizing the VA and their resources/knowledge to help out a friend
  • And much, much more!

 The list is practically endless.

Let’s look at a few scenarios that are “outside of the box,” fun, and different tasks that have come across my desk.

  •  The client stays super busy.  He is taking some well-deserved R&R time out West and participating in a triathlon camp and then returning a month later to participate in a triathlon event.

Since the client stays super busy, finding time to get the trip arranged and transport for his bike for the camp and event during business hours is the challenge he’s facing.  Enter the VA to assist.  With pertinent information such as travel dates and preferences, some conversation about accommodations, transport to, from and during and a pre-determined budget amount, the entire trip can be arranged for the client.   As an added feature, the VA can also take care of making sure the clients bike is safely delivered to the camp, stored for the time between the camp and event and also tuned up and cleaned pre- and post- event.

All the client has to do is get to the airport on time!

  • The client has a close friend that is ill with cancer.  Mutual friends are forming a team to run in a benefit cancer run in honor of their friend.  The team for the benefit is ready to start putting together their plan for looking good and raising some serious cash. Together the team has set a fundraising goal of $1,000 and has a rough idea of a team T-shirt they’d like to have for all of them to wear, and also to offer for sale as part of the fundraising.

An online donation site was set up, a team email account was created and each team member submitted a list of contacts they wanted to reach out to for support.  As the VA helping with this, I kept track of the contacts and drafted and sent the fund raising emails.  During the campaign, frequent updates were sent to everyone on the contact list.

Along with another CVA team member, a custom T-shirt design was created and the graphics files were sent to the client’s local screen print shop for fulfilling the order for the T-shirts—- the specific sizes and amounts were gathered and organized by yours truly.

All the client had to do was pick up the T-shirt order when it was ready.

Originally their fundraising goal was $1,000 and, as things were progressing, they decided to make it $5,000 with hopes of getting close.

The final total was over $10,000!!!!

This was a really fun task, and it was so exciting to be a part of it!

So next time you may be wondering what a Virtual Assistant can do for you—– ask yourself this question:

What CAN’T a Virtual Assistant do?

Posted on July 17th, 2013 by Client Advocate Team

1 Comment »

Professional Virtual Assistant Services says:

What can’t a Virtual Assistant do? Well, as a person, I think you can do anything – as long as you have the courage. But as a VA, there are certain things that you should not do – something not degrading on your part.

Posted: September 6, 2013 @ 2:12 am

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