Delegate, Focus, and GROW Your Business

Devising A Weekly Strategy For Your VA

With the holiday season approaching, many people are beginning to start planning for their big holiday meals. Thanksgiving for most families includes an elaborate, large meal, so making a detailed list of what needs to be done, prioritized, is essential to pull it off. Most people will have a list of things to do every day for the week prior to make sure all the cleaning, shopping and prep work is done ahead of time so that when Thanksgiving arrives, they can focus on making a fabulous meal. This same strategy can be used to plan your week with you Virtual Assistant, to ensure that each week goes smoothly.

Making Your Weekly VA Plan

Every week brings a new set of priorities and challenges that need to be addressed in your business. To make the most of your VA’s time, it is beneficial to have a plan set so that everything that needs to be accomplished is done by the week’s end. This gives your assistant a blue print to work from and allows them to get to work on what needs to be done without needing to constantly check in with you for the next task that needs to be completed. Some tips for creating your plan include:

  • Prioritize. Make a list of what needs to be done for the week, listed in priority. Your VA is not a mind reader and what may seem like the most important tasks is not always obvious.
  • Deadlines. Include deadlines for projects so that your VA knows what needs to be done by when. Set deadlines at least a day in advance, in case of unforeseen events.
  • Details. In your plan, include any details that your VA will need to know about the projects on the list. A written summary gives them something to refer back to when it comes time to tackle the task.
  • Extras. Always have a few extra items that your VA can work on if they get through the priority items with time to spare. It can reduce the size of the list for the next week.

Just like planning your Thanksgiving dinner, every week can go smoothly without a hitch with a little planning. The time it takes to devise and outline a strategy for the week will actually save both you and your VA time in the long run.

photo credit: Stacy Spensley

Posted on November 18th, 2013 by Rachel Braam, Office Manager

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