Delegate, Focus, and GROW Your Business

Tips on How to Get the Most Out of Your Virtual Assistant

Having a Virtual Assistant can help you get the most of out every day and spend more time on projects that benefit your business. However, just like any relationship, there needs to be effective communication to ensure that your VA understands what your expectations are as well as your priorities. To get the most out of your VA partnership, there are several tips you can use to get the most out of every penny you invest in having a VA.

  • Set clear expectations. Whether you just started working with a VA or have been working together for months, it is never too late to set expectations. Your VA can only meet and hopefully exceed your expectations if you let them know what they are. Let them know what projects or tasks have the highest priority and what type of turn-around you expect on delegated tasks.
  • Simple, written instructions. One of the most common issues we see at CVA is too much time spent on the phone or through video chat, taking time away from both the VA and the client getting their work done. Instead of lengthy conversations, consider giving your VA a written description or list of what needs to be done. They will let you know if they have questions.
  • Communicate on upcoming projects. If you know you are going to need extra help in the upcoming week or months, let your VA know in advance. Make sure they know when an influx of more work will be coming their way. This will give them a chance to clear their schedule so they can be available to dedicate more time to your projects.
  • Get input from your VA. Your VA has a wealth of knowledge that can be beneficial to your business, often in ways that you have not even considered. Be open to listening to suggestions from your VA and ask for their input. They may be able to save you time and money by using technology or techniques that they have used to help other clients.

Any successful business relationship requires a balance of respect and communication from both parties. The same is true in your partnership with your VA. By outlining what your expectations and priorities are in clear instructions and allowing your VA to offer suggestions and feedback, you both can get the most out of your relationship.

photo credit: jeanbaptisteparis

Posted on March 10th, 2014 by Rachel Braam, Office Manager

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