Delegate, Focus, and GROW Your Business

Inbox Overload: Getting Things Under Control

Our e-mail inbox can become the bane of our professional existence. While vital in almost every enterprise, it can quickly siphon off an hour or two off your productivity every day if not kept under control. For business owners and managers, this is time that often could be better spent growing and managing their business. If you have found your inbox becoming increasingly overloaded, wasting your precious time, it is time to get this electronic monster under control!

Three Ways To Cut Down On Inbox Overload

Managing email has become a hot topic, spurring webinars, seminars and books all dedicated to the topic. However, without going into a whole new organizational plan, there are a couple quick and easy ways to cut down on the amount of email you get, reducing the amount of time you spend reading, organizing and deleting all these messages.

  1. Get off the social media train. Social media updates can fill up you inbox and distract you from your focus throughout the day. There is no need to know every time someone comments on one of your posts on Facebook or sends you a message on LinkedIn. Turn off the automatic notification for these alerts in all your social media accounts.
  2. Lose inbox fat by getting rid of bcn. How many newsletters and other email feeds have you subscribed to that you never read? While these are not spam since you signed up for them at one point or another, they are what are called bcn, like the breakfast meat. Take the time to unsubscribe to these emails that you are just deleting as they come in. You can either go through and hit the unsubscribe option on each of these emails or use a service such as that can help you manage or delete all your email subscriptions.
  3. Send emails with purpose. One of the most time-consuming and annoying habits is email conversations that go back and forth. Stop the madness by sending emails with purpose that will not create a chain reaction of 10-15 emails. If you are asking a question, make it concise and detailed so that you can receive one response. Use Skype or pick up the phone for subjects that are intricate, saving your inbox from that back and forth email game.

Your Virtual Assistant can also help you get your inbox under control. Talk to your VA about setting up controls to reduce bcn, social media alerts, FWD filters and other tools that can reduce your inbox clutter. You will be amazed at how much more you can get done each day once you are able to get your inbox in check!

photo credit: psd

Posted on April 21st, 2014 by Rachel Braam, Office Manager

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