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Data Security for Business Owners: How to Keep Your Digital Assets Safe

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The amount of data in the digital universe is doubling every two years, according to a report from IDC and EMC. For entrepreneurs, this information includes sensitive personal, account and business data, and it could be catastrophic if found in the wrong hands. Smart business owner know how to secure their data and keep it from unsavory eyes.

Understanding Your Data

To secure your digital assets, you need to understand them. Some of your data resides locally on your computer or server. Some sits on the ubiquitous cloud. And then some of it is transferred from place to place via email, text, off-site syncing and file sharing. There are three things to consider when assessing your data security:

  • Confidentiality. As it relates to cloud storage and file sharing, confidentiality means that the data information will only be seen by the intended user.
  • Availability. Digital assets mean nothing if you cannot access them. This is why availability is an issue for IT security.
  • Integrity. As information synchronizes over different platforms, there is a possibility that the data will become corrupted and its integrity ruined.

When looking for a cloud backup solution for business, make sure the platform offers security in these three domains.

Don’t Let It Walk Away

Mobile technology has become an integral addition to the global workplace. Bring Your Own Device (BYOD) culture is commonplace in Gen Y businesses. With BYOD there is a risk of losing valuable digital information if a phone or tablet is stolen. Studies have also found that employees have a tendency to mix personal and business information, making it difficult to disentangle the two.

To keep data safe on mobile devices, create a BYOD policy. It should include a process for separating personal accounts from business accounts and a procedure for daily remote data backups. Log every backup file, so you have recourse in the event that data does go missing.

Get Motivated to Be Safe

According to research published in the Journal of Motivation Theory, an employer’s internal impulse to protect the information is the best predictor of data safety. The study showed that having security procedures and implementing them habitually had a strong positive effect on the cognitive process of compliance. In other words, having people secure their data reinforces their remembering to back it up. Once started, this cycle of security is self-perpetuating. As you create the SOP for digital security, address the technical “how-to” aspect of data protection, as well as ways for administration to verify the integrity and confidentiality of the data.

Know Your Rules

No business resides in a bubble. This is especially true when we are sending sensitive information around the globe. A voluntary security audit may be a good idea for most businesses, but some industries have security regulations forced upon them. The medical industry has to comply with the Health Insurance Portability and Accountability Act (HIPAA), which governs data security between medical centers, insurance companies and clearinghouses. Likewise, there are rules laid down by the Federal Trade Commission—ones that govern information on children and others that define stockbroker security control. Even if these regulations do not directly apply to you, make use of their regulations. The FTC offers comprehensive tips and guidelines on data security you can use to develop your own security protocols.

Posted on March 26th, 2015 by Rachel Braam, Office Manager

3 Comments »

Big Data and Privacy: The Human Consequence of Security Breaches - TalentCulture says:

[…] first step to preventing a security breach is to tighten high-level security: Identify data that needs to be kept secure and who needs to have […]

Posted: April 14, 2016 @ 6:31 am
Big Data And Privacy: The Human Consequence Of Security Breaches – Big Data Analytics says:

[…] first step to preventing a security breach is to tighten high-level security: Identify data that needs to be kept secure and who needs to have […]

Posted: April 12, 2017 @ 2:36 pm
Big Data And Privacy: The Human Consequence Of Security Breaches – What is Big Data says:

[…] first step to preventing a security breach is to tighten high-level security: Identify data that needs to be kept secure and who needs to have […]

Posted: May 5, 2017 @ 1:29 pm


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