Delegate, Focus, and GROW Your Business

Options for Sharing Documents Online

 

Are you still attaching and sending documents to clients, employees and co-workers through email? While many business owners and executives have begun to embrace the cloud for document storage, many people are still clogging up their email accounts sending documents back and forth. There are many reliable document sharing sites available that can make it easier and faster for you to give access to documents, including to your Virtual Assistant.

Why Use Document Sharing?

If you are still resisting moving into the cloud for document sharing, consider the benefits. Cloud sharing sites allow you to easily save all your files safely, then give access to those documents right from the site. Here are a few benefits:

  • Access your documents from anywhere. Once your files on saved in the cloud, you can access your documents from anywhere you have internet access.
  • Share with multiple recipients. Share a document or file with several people at one time, allowing editing or just viewing.
  • View changes as they occur. Changes made and saved by any person in your shared group can be seen immediately. This is perfect for collaborating on team projects.
  • Reduce your email inbox. We all have too many emails to read every day. Reduce your email correspondence by using document sharing services.

Document Sharing Services

There are many document sharing services to choose from, many of them doubling as cloud storage sites. Some have a free membership option for low storage, with membership fees increasing with available tools and storage limits. Some of the most popular include:

  • One Drive. Since most people have access to Microsoft Office, OneDrive has become one of the most used document sharing sites for individuals and small businesses. It is simple to use, with a free account option for limited storage.
  • Google Docs. One of the first document sharing sites was Google Docs, offering free usage through your Google account. Google Docs is still available, combined with Google Drive for additional storage.
  • Dropbox. Another popular sharing site is Dropbox, with large storage capacity and the ability to integrate with over 100,000 third-party applications. For specialty projects, many people prefer this site for sharing.

There are many other cloud services that all offer document sharing along with other organizational and teamwork tools. If you are new to document sharing, talk to your Virtual Assistant about which service may be best for your business. With their intimate knowledge of your business needs, they can suggest a service that will work best for you.

photo credit: Johan Larsson

Posted on March 10th, 2015 by Rachel Braam, Office Manager

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