Delegate, Focus, and GROW Your Business

5 Tips to Make Project Management Easier

With the dawn of the New Year comes fresh energy for exciting, innovative projects. Some of these projects may have been on the back burner of your mind for a while. Now is the time to bring them forward and get to work. As is usually the case, some of your projects will be small and easily manageable while others may seem impossibly huge. Here are a few tips to help you manage large and small projects a little easier.

  1. Planning is Everything – You’ve heard it before, paraphrasing Ben Franklin, “A failure to plan is a plan to fail.” Whether the project is small or large, planning will make the difference between success and a botched job. Identifying all the stages of the project and being clear about your expectations of the end result is important. You don’t want to spend a lot of time climbing a mountain only to find when you reach the top, you climbed the wrong mountain!
  2. Break Down Large Projects Into Manageable Bits – How do you eat an elephant? One bite at a time! Some projects seem impossible because of their size. When they are broken down into smaller projects it isn’t at all so daunting. Get your team together, even if it’s a team of one, and tackle the job of making a large project a series of little tasks.
  3. Delegate the Work – Are you one who lives by the rule, “If you want something done right, do it yourself!” because if you are, it’s time to let that go. Find the right people for the tasks that need to be done. You may benefit from the services of a Virtual Assistant. Hiring the right VA for certain parts of your project can make a huge difference in outcome. Some VAs are well qualified in project management giving you even more of an edge toward success.
  4. Communication is Key – Whether you are speaking with colleagues, line staff, upper management or stake holders, communication is vital to the success of your projects. Make sure you are communicating the proper information. It’s important for all players to be on the same page. For example if it’s Saturday and you’re told the delivery will be next week, you may be thinking it will be there in the coming week while the person taking the order is meaning the week after this coming week. Small communication discrepancies can lead to big problems. Be clear about your requests and expectations.
  5. Focus – It’s easy to get sidetracked by other projects and responsibilities. This is where planning helps. First, don’t take on too many projects at one time. Thoroughly plan out the ones you are going to take on. Down time on one project is a good time to ramp up activity on another, but don’t lose your focus. It may be more efficient for you to assign project leads for certain endeavors while you oversee everything. Again, a qualified VA can be a valuable asset when you have multiple projects in the hopper.

Following these tips will help you bring even the largest of projects through to a successful ending. And remember, you’ll find the aid of a well-qualified Virtual Assistant indispensable when it comes to administrative services, project management, and other areas of managing your business.

photo credit: fsse8info

Posted on January 18th, 2016 by Rachel Braam, Office Manager

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