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Top Email Mistakes You’re Making—And How to Fix Them

We use email every single day of our professional lives. It’s so important to be able to effectively communicate digitally—but the truth is that many of us are making some pretty big mistakes before we hit that “send” button.

Let’s take a look at some of the top email mistakes we make and learn how to fix them.

Email Problem #1: You Keep Misspelling Stuff

Even the smartest, most business savvy among us make the mistake of not proofreading their work carefully and end up misspelling a word. Although misspelling a word isn’t an egregious violation when sending an email, it can make you look less credible, which is not ideal when you’re trying to do business with someone.

The Solution

If you’re ever unsure of how to spell a word—look it up! There are dozens of dictionary websites online, or you could even do it old school by actually flipping one open and checking the word. Additionally, most email programs have a built-in spell check tool. Use it! Trust us, you’ll thank us for making you look better later.

Email Problem #2: You Misspelled a Name of a Coworker or Client

Your name is important to you. It’s who you are! So, it’s really important that whenever you’re corresponding with someone that you are not misspelling their name. This could make the recipient of the email think that you’re careless or even that you’ve sent the email to the wrong person!

The Solution

Instead of trying to spell the person’s name correctly each and every time you type it out, simply copy and paste the person’s name from the company directory or from a past email exchange.

Email Problem #3: You’re Not Using Punctuation

The internet has done a funny thing to our proper spelling and punctuation when we write: it’s made it nearly obsolete. Communicating electronically has made our language a bit more casual, which isn’t altogether a bad thing, but this casual approach to writing can sometimes veer into the sloppy (such as not using punctuation). Punctuation is extremely important when writing because it not only makes you look more credible, but it also gives the reader some context clues about how you’re thinking or feeling on a subject.

The Solution

Don’t be lazy and use proper punctuation rules when writing out an email. It won’t take that much longer—we promise!

Don’t consider yourself the wordsmith? Our virtual assistants have experience in copywriting and editing that will increase the professionalism of your emails, blogs, web copy, and more!

photo credit: Carol (vanhookc)

Posted on May 17th, 2018 by Rachel Braam, Office Manager

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