Delegate, Focus, and GROW Your Business

Hiring the Right Virtual Assistant for the Job

If you’re in the market for a Virtual Assistant, then you already know how they can take over your mundane tasks, freeing up your time for other things. With the many options of people or services to choose from, it’s important to make sure your virtual assistant can do what you need without being micromanaged. There are ways to make sure the virtual assistant you hire fits your needs, your time frame and your work style. You might start our search with a service.

What Tasks Will You Delegate?

You can’t anticipate or make requirements of any assistant when hiring if you don’t think first about what it is you will need them to do. Daily work that you should not have to do yourself:

  • Data entry
  • Basic customer queries
  • Business travels plans and arrangements
  • Online research
  • Social Media Posting

Mundane tasks are easily delegated, but you also may need more specialized which can maximize your efforts even more. There are tasks that you may think only you can do, but the right virtual assistant could take some of this workload:

  • Setting up and planning meetings
  • Ordering inventory and supplies
  • Organize business network information
  • Research personal activities and schedule
  • Edit your writing
  • Keep track of content resources

Both the mundane and specialized tasks require trust and confidence in your assistant, but particularly anything related to your personal content and life requires a careful vetting of whoever you hire. They should also be available when you need them.

Give Them a Test

You’ve got a set of resumes. Chose the top candidates with skillsets and experience relating to those tasks on your list, then give them a test. Create a set of tasks to perform which should not be specifically relevant or useful for your current projects.  You don’t want to be accused of getting work for nothing.  Your tasks chosen should be realistic based on what you know needs to be done in your work, giving them a proper corresponding time frame. This will give you great insight into their true skills, their approach and timeliness.  If they balk at the test, that also gives insight. When giving them your list of tasks, be completely clear about your objectives, detailing what the product should look like.

Interview

One phone call or video chat will help uncover potential communication issues that might not surface in written form. Do they have adequate command of your spoken language?  Can they intuit what you are telling them with little explanation? Chemistry counts here.

Start with a Trial Period

Once you’ve settled on a candidate, give them a trial period, perhaps two-weeks. You’ll know by the end of it how well both of your work-styles mesh and if you can rely on them. If you use a trial period, it won’t be as awkward if you choose not to retain them.

photo credit: amtec_photos

Posted on April 17th, 2019 by Rachel Braam, Office Manager

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